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HomeMy WebLinkAbout1.07 Emergency responseUSA REGION EMERGENCY RESPONSE PLAN GENERAL APPLICATION DATE LAST REVISED: 2003- Sept -14 Creator: EHS, Denver Date Approved; 2002-May-15 Emergency Response is made up of two elements: 1) a response to the emergency and 2) a notification to acquire the necessary support. These two elements are typically described in emergency response plans and are designed to effectively provide life safety, protect property, minimize risk to the environment, and manage impacts on corporate image and reputation. This plan, Emergency Response Plan (ERP), covers the expectations, protocols, roles, and responsibilities to support site- specific emergency response plans. It is an expectation that site- specific plans are in place as required by regulation for pipelines, compressor, battery, and plant facilities. Site - specific plans for facilities on a smaller scale than those described above will be assessed on an as required basis with Operations and EHS. The intent of this ERP is to comply with guidelines set forth by the Occupational Safety and Health Administration (OSHA). Specifically, the regulations of 29 CFR 1910.38 and 29 CFR 1910.120 have been followed when applicable. EMERGENCY LEVEL ASSESSMENT An emergency is an unexpected or unplanned event that demands immediate attention and has or could result in harm to people, damage to property or the environment, loss of process, or negative impact on corporate image and reputation. Emergencies are defined in three levels that are universally recognized terms and familiar to most response participants. Level 1 There is no potential danger to outside company property or right -of -way, no threat to the public, and Company personnel can handle the situation. Notification to the Supervisors and other authorities should be timely. Examples of Level 1 emergencies include: An oil or saltwater spill of any magnitude that is confined to the lease and does not flow onto private, state or federal property, or enter a stream, river, pond, dry drainage. An employee or contractor injury accident (either industrial or vehicular) resulting in minor injury that may require medical attention, but does not require hospitalization. Minor property damage that does not compromise the safe operation of vehicles or equipment. — A small natural gas release which can be contained by manual valve closure or flaring. RGNPLAN.E OC ENCANA.. Page 1 of 11 USA REGION DATE LAST REVISED: 2005 - Sep( -14 EMERGENCY RESPONSE PLAN Creator: EHS, Denver Date Approved: 2002- May -15 - Small brush or structure fire. Severe thunderstorm warning issued by the National Weather Service for an area where operating personnel are present. Level 2 The potential exists for the emergency to extend beyond Company property. Therefore, outside municipal services and the state regulatory agencies may need to be alerted and kept informed of the situation. immediate notification to the supervisor is mandatory. Examples of Level 2 emergencies include: -- Has the potential to draw media attention (local news, radio, television) or may impact local residents/landowners. An oil or saltwater spill of any magnitude that leaves the lease and flows onto private, state or federal property, or that may enter a stream, river, pond, or dry drainage. An employee or contractor injury accident (either industrial or vehicular) resulting in hospitalization. -- Property damage resulting from fires, explosions, impact, or contacts that exceeds the safety threshold of the equipment or the structure. - Leak in a high - pressure natural gas pipeline that cannot be controlled by a manual valve closure, but that does not represent an immediate danger to persons in the area. -- Severe thunderstorm warning issued by the National Weather Service for an area where operating personnel are present. Level 3 Safe operating control has been lost, or a fatality has occurred, or public safety is jeopardized, or there is a significant and ongoing environmental impact. Examples of Level 3 emergencies include: Has the potential to draw media attention (local news, radio, television) or may impact local residents /landowners. An oil or saltwater spill of any magnitude that enters a watercourse and threatens the intake of a municipal or private water supply. - Any leak or spill (controlled or uncontrolled) that causes the evacuation of nearby residences, buildings or facilities, or causes significant environment damage. A fire, explosion, impact, or contact resulting in the destruction of company property, injury to the general public and/or damage to private or public structures, - An employee or contractor injury accident (either industrial or vehicular) resulting in a fatality. - Uncontrolled flow of flammable natural gas mixtures. - Rupture of a natural gas pipeline. RGNPLAN.'DOC ENCANA.. rnr,n, n,i c r,r in., Page 2 0111 USA REGION DATE LAST REVISED: 2005 - Sept -14 EMERGENCY RESPONSE PLAN Creator: EHS, Denver Date Approved: 2002•May -16 — Report of a bomb threat. — Tornado warning issued by the National Weather Service for an area where operating personnel are present. The decision to reclassify the emergency level will be made by the On -Site Commander or a senior company representative. Emergency situations will be called down in consultation with the Field Emergency Manager, Emergency Coordination Officer and government agencies, as required. RISK ASSESSMENT As company employee(s) or designated representative(s) first on the site, you are empowered to make an assessment of the level of risk. ONLY if life safety is assured, can immediate actions be taken to gain control, shut down, isolate, depressurize or contain the event in an effort to minimize the overall impact. The Company sponsors tools to assist in the risk assessment: Basic risk questions you ask yourself before acting: 1. What could go wrong? 2. What is the impact on my values? 3. What is the impact on the Company's values? 4. What can I do about it? Risk Assessment Matrix This tool identifies the company's core value areas and enables the assessment of the impact of the event, the likelihood and probability of the event escalating, and the recommended actions to control the risks. See copy of Risk Matrix included in the back pocket of this manual. RGNPLAN.DOC ENCANA. r „r..., .. n:, o r _ .. ,..i.. ., .. . Page 3 of 11 EMERGENCY RESPONSE PLAN DATE LAST REVISED: 2005- Sept -14 Creator: EHS, Denver Dale Approved: 2002 - May -15 FUNCTIONAL ROLES OF THE EMERGENCY RESPONSE PLAN There are seven functional roles involved in an emergency response, commonly referred to as an Incident Command Structure. The nature and emergency level of the event determine the involvement of these functional roles as illustrated in the table. Those who assume actual control of the incident scene and direct emergency response operations are acting as Incident Commanders and must receive the required OSHA training per 29 CFR 1910.120 (q). Emergency Level 3 2 1 Functional Roles 1) On -Site Commander (most senior Company employee or Company representative on the scene) 2) Emergency Coordination Officer (typically the area supervisor or the person first contacted by the on site commander or deputy on -site commander) 3) Tactical Support Team (typically available operators and other competent personnel in close enough proximity to the emergency area to be of assistance) 4) ENS Support (Primary EHS contacts for each Business Unit and Sub Business Unit as identified on the respective field notification charts) 5) Field Emergency Manager (typically the Sub Business Lead, their designate or the person first contacted by the emergency coordination officer) 6) Region Emergency Manager (Business Unit Leader and other necessary EHS, Business Services as required) 7) Region Emergency Management Team (Business Unit Leaders, EHS, Human Resources, Legal and other necessary Business Services) NOTIFICATION OF NEXT -OF -KIN - At least two people should make the notification in person, not through an intermediary. - Check with the local or state police before notification is attempted, as they have specialized departments who will also be attempting that function. -- Representatives conducting the notification should not have any time pressures, so they are available to support the next -of -kin. Present only the facts; do not speculate. Do not discuss personal views of liability or fault. Be prepared to listen to what people are trying to say and allow the next -of -kin to vent their emotions. Offer assistance; document key issues and concerns. Do not make promises that cannot be kept. Follow up on relatives' requests. RGNPLAN 10C E C A, Fnrana flFl E r.,. rl]CM t,- Page 4ori1 LISA REGION DATE LAST REVISED: 2005- Sept44 EMERGENCY RESPONSE PLAN Creator: EHS, Denver Date Approved: 2002-May -15 - Document the details of anyone who appears to be having trouble coping with the incident so that he/she can be given prompt psychological support. Do not leave the next of kin alone. Offer to contact a neighbor, friend, relative, minister, doctor or counsellor. -- Leave your name and telephone number with family members. Ensure the next -of -kin are protected from media harassment as required. — If a contractor's employees are involved, a senior official of that company should be called to begin their notification process. A communication link should be maintained between the contractor and the Company until all notification issues are addressed. NEWS MEDIA It is important to develop and maintain a good working relationship with the news media from the outset of any emergency. The way that both field and corporate personnel interface with reporters will affect the public perception of the company and the effectiveness of our response. The news media have a responsibility to report on the incident. We have a responsibility to provide accurate information in a timely, consistent, and professional manner. Sometimes the particulars of the incident are not known. Until the facts are clear, answers to media queries should be as follows: "On (date) / at (time) there has been a (what) at (wher) that involved company (facilities, employees, equipment). "A complete statement will be issued by the Company as soon as the facts have been determined; until then no further information is available." Until Media Relations has been engaged, the Emergency Coordination Officer will deal with media inquiries. Under no circumstances will the name of any accident victim be released to the public before the next -of -kin are notified. When the facts become known, a Senior Company employee will, in conjunction with Media Relations, prepare a statement for release to the news media, if appropriate. RGNPLAN DOC El f CA.lrA. CrOnnn nil Page 5o °11 USA REGION EMERGENCY RESPONSE PLAN DATE LAST REVISED: 2045•Sept 14 Creator: EHS, Denver Date Approved: 2002-May-16 Media Management - Do's - Exhibit a professional, co- operative but firm attitude and remain low -key at all times. - Know the location and telephone numbers of company spokespersons. - Know the whereabouts of all media in your party at all times. - Offer to follow up requests for information about the incident, rather than answer questions yourself. Media Management - Don'ts - Don't try to please photographers by allowing unauthorized photo opportunities. -- Don't allow media in "No go" areas. If they insist, request back up. Don't feel compelled to answer questions. You are not a spokesperson. "I don't know" is a good answer. - Don't get into a confrontation with the media. It may become the story. - Remember - Any statements made by Company employees' and/ or contractors that may in any way deal with root cause, fault or liability have the potential to negatively impact the corporate reputation. Interview Tips - Look directly at the reporter as you answer the question. When you finish an answer and the reporter doesn't speak - wait and don't continue speaking to break the silence. -- Control the pace of your answer; speak calmly and deliberately. Keep it simple! Avoid using industry jargon or technical terms. Express concern for individuals affected by the mishap. State that your company is striving to rectify the situation as quickly as possible, and that you are diligently following a plan. Listen to the question. Ask to have it repeated if necessary. Don't speculate as to the cause. "It's too early to tell but an investigation will determine the cause of the accident ". If you don't know, say so. Offer to find out and provide the answer later. - Anything you say to a reporter at any time may be reported. Never offer to comment "off the record ". Remember you are still "on the record ", even after the camera has been turned off. Don't speak or comment for or speculate about other parties. Document reporter's name, organization, phone, and fax numbers. f2GNPLAN DOC E CA A.. Page 6 of 11 DATE LAST REVISED: 2005-Sept-14 EMERGENCY RESPONSE PLAN Creator: EHS, Denver Date Approved: 2002- May -15 INVESTIGATION AND WORK RESUMPTION Following an accident where a serious injury or fatality has occurred, government agencies will investigate. When possible, write down the name, company, and telephone number of every person on location at the time of the incident. Their information could be valuable during the investigation. All government investigators should be asked to present their credentials upon arrival at the accident scene and, upon verification, are to be afforded full cooperation. Answer the regulatory agency questions but do not speculate on any answers. The EHS Regional Support will coordinate internal investigations and follow -up written reports to any agency with the assistance of the Field Emergency Manager and Legal Counsel. The Emergency Coordination Officer shall ensure that all evidence is preserved in its original state. Do not allow removal of any equipment (evidence) that was on site at the time of the incident. If, due to some unusual circumstance, an item of evidence must be removed, do not allow it to be altered or destroyed and document its handling and whereabouts. Work at the scene must not resume until permission has been obtained from the local, state and /or federal regulatory agencies. In some cases, work shall not resume until Loss Control/ Insurance (insurance adjusters) has visited the site. The Emergency Coordination Officer and EHS Regional Support shall be responsible for obtaining that permission. EnCana utilizes the Incident Investigation Report Form and the Time and Event Log Form to capture all aspects of the incident. The Time and Event Log and Incident Investigation Report Form should be provided to the EHS Business Unit representative. These forms are included in the front and back covers of the ERP manual. REGULATORY REPORTING REQUIREMENTS Business Unit EHS support will ensure that the regulatory agencies are notified appropriate to the nature of the emergency. An accident that is fatal to one or more employees or causes the hospitalization of three or more employees shall be reported by the Business Unit EHS support to the nearest OSHA Area Office either orally or in writing within 8 -hours of occurrence. RGNPLAN.[MC ENCANA. Fnr:ana flit R (lac (I ICM !nr Page 7 01 11 USA REGION DATE LAST REVISED; 200,5-Sept-14 EMERGENCY RESPONSE PLAN Creator: EHS, Denver Date Approved: 2002- May -15 If the accident involves a contractor's employee, verbal or written notification to OSHA must be made within the required 8 -hour time frame. The Business Unit EHS support ensures that appropriate OSHA reporting has taken place. EMERGENCY TIME and EVENT LOG The response to emergencies can be a hectic and stressful experience. One method to reduce the anxiety is to immediately begin a time and event log. The log is simple form used to document incident facts, communications, discussion details/ times and decisions made. A completed action log is very valuable information to recollect the chronological order of events for causal investigations, inquiries or any continuous improvement reviews. CHANGE MANAGEMENT Maintaining accurate emergency response information is the responsibility of all staff. Any misrepresentation of contact names or contact numbers or changes should be promptly brought to the attention of the Business Unit EHS Support. Changes to Emergency Response Plan The annual update will be used to modify the ERP with respect to: • Personnel. • Telephone numbers. • Resident lists (if any). • Health considerations. • Assistance requirements. • Road systems and evacuation routes. • Other area facilities, pipelines and facility operations. • Agency /regulation changes. • Debriefing results after drills or actual emergencies. • Evaluations of recommendations of company or contract personnel, or agency representatives. RGNPLAN.DOC ENCA A CnC-,.,,, t; o n..,, n.ren v..,. Page 8 of 11 USA REGION EMERGENCY RESPONSE PLAN DATE LAST REVISED; 2005 - Shpt 14 Creator: EHS, Denver Date Approved 2002- May -15 COMMAND CENTER DESIGNATION Command Post -- Emergency Scene The Command Post (CP) will be designated by the On -Site Commander (OSC) in a safe location near the scene of the emergency where the OSC will be positioned to direct over all management of the emergency. The command post is to be equipped with the resources to effectively manage the anticipated emergency, including but not limited to: emergency response plans, process operating manuals, process drawings, drainage system drawings, maps, mitigation equipment lists, locations, and communication systems, etc. Emergency Command Center — Facility /Sub- Business Unit The Emergency Command Center (ECC) has been pre - designated for each of the operating areas and are listed below. Note: For smaller Level 1 and 2 incidents, the Command Post and the Emergency Command Center may be combined, Southern Rockies Business Unit North and South Piceance The ECC has been pre - designated for the North and South Piceance areas. The designated ECC is the Parachute office located at 2717 County Road 215, Suite 100, Parachute, Colorado 81635. The Parachute office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but nor limited to are: computers, internal internet access, external internet access for outside agencies, air dispersion modeling programs, 20 -30 phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc. Mid- Continent Business Unit Ft. Worth Basin The FCC has been pre - designated for the Ft. Worth Basin area. The designated ECC is the Bridgeport office, located at 1002 Carpenter Street, Bridgeport, Texas 76426. The Bridgeport office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency, The resources that are available, but not limited to are: computers, internal internet access, external internet access for outside agencies, multiple phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc. RGNPLAN DCC ENCANA.. [.,a....,. nu 0 r_. nn,nr.._ Page 9 or 11 USA REGION EMERGENCY RESPONSE PLAN DATE LAST REVISED: 2005- Sept44 Creator. EHS, Denver Dale Approved: 2002 -May -15 East Texas The ECC has been pre - designated for the East Texas area. The designated ECC is the Fairfield office, located at 404 W. Highway 84, Teague, Texas 75860. The Fairfield office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but not limited to are: computers, internal Internet access, external Internet access for outside agencies, multiple phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc, Permian Basin The ECC has been pre - designated for the Permian Basin area. The designated ECC is the Midland office, located at 6750 E. Highway 80, Midland, Texas 79706, The Midland office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but not limited to are: computers, internal internet access, external Internet access for outside agencies, multiple phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc. Northern Rockies Business Unit Green River The ECC has been pre - designated for the Green River area. The designated ECC is the Rock Springs office, located at 2908 Foothill Blvd., Rock Springs, WY 82901. The Rock Springs office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but not limited to are: computers, internal Internet access, external Internet access for outside agencies, multiple phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc. Jonah The ECC has been pre - designated for the Jonah area. The designated ECC is the Jonah office, located at Highway 191, MP 67, 9 miles West, Pinedale, WY 82941. The Jonah office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but not limited to are: computers, internal internet access, external Internet access for outside agencies, multiple phone lines, cellular phones, television, VCR, DVD, kitchen facilities, etc. RGNPLAN DOf; ENCANA.. er %na o n... 'lend.._ Page 10 of 11 USA REGION EMERGENCY RESPONSE PLAN DATE LAST REVISED: 2005- Sep144 Creator: EHS, Denver Date Approved; 2002- May -15 Wind River The ECC has been pre- designated for the Wind River area. The designated ECC is the Riverton office, located at 462 S. Federal, Riverton, WY 82501. The Riverton office facility has been equipped to better handle the unified command structure of a Level 2 and Level 3 emergency. The resources that are available, but not limited to are: computers, internal internet access, external internet access for outside agencies, multiple phone lines, cellular phones. television, VCR, DVD, kitchen facilities, etc. RGNPrAN.00C ENCANA. Fnr,n, Ili} R r...r 111C AI i„n Page 11 of 11 NORTH PARACHUTE CONTRACTOR - EMERGENCY NOTIFICATION CHART J W W -J -J W W J OPERATIONS CHIEF (most senior employee or company representative on the site) INCIDENT COMMANDER PRODUCTION DRILLING & PLANT/PIPELINE DRILLING & COMP. Frank Meredino W 720 - 876 -5161 C 303 - 885 -5559 Julia Gwaltney W 720 - 876 -5033 C 303- 725 -9192 COMPLETIONS Doug Rosa Brant Gimmeson W 720- 876 -5030 C 303 - 819 -7323 W 970 - 285 -2686 Mitch Steinke Plant On -Call C 970 - 210 -2073 VV 970- 285 -2654 (Dragon Trail) C 303 -918 -3844 970 -675 -4482 Carl Turnipseed S 800- 441 -5795 W 970- 285 -2609 Gas Control C 970 -930 -5057 Clyde Marks (Parachute) W 970 - 285 -2681 W 970 - 285 -2615 Craig Pierce C 970-309-3061 0 970 - 625 -1020 W 970 -250 -7156 C 970 -301 -1319 S 888 - 546 -5805 Bruce Neatherlin T 800- 791 -7691 W 970 -285 -2710 C 970- 210 -9711 Brad Ankrum S 800- 441 -5804 W 970- 285 -2630 C 435- 260 -1673 EMERGENCY MANAGER and/or Deputy Emergency Managers Darrin Henke Dean Purciltl PRODUCTION Byron Gale W 720 - 876 -3626 C 303- 819 -7318 DRILLING & COMP. Frank Meredino W 720 - 876 -5161 C 303 - 885 -5559 Julia Gwaltney W 720 - 876 -5033 C 303- 725 -9192 PLANT/PIPELINE Jesse Wood VV 720- 876 -5064 C 303- 621 -2433 SUPPORT Tim Blackwood Finance Rob Barclay Human Resources Ray Zoller Information Services Mary Viviano Legal Helen Capps Land EXECUTIVE LEAD USA REGION PRESIDENT Jeff Wojahn OSNA DIVISION PRESIDENT Randy Eresman COMMUNITY MEDIA RELATIONS Doug Hock W 720 - 876 -5164 C 303 -328 -7048 TACTICAL SUPPORT TEAM (Third party support, such as manpower, equipment, services, supplies, etc.) EMERGENCY CONTACTS Gate Guard (970) 285 -9496 Ambulance – Hard line 911 Amb /Fire /Police – Sat/Cell (Garfield County) (970) 625 -1899 Amb/Fire/Police – Sat/Cell (Parachute) (970) 285 -7711 Fire /Police – Hard Line 911 Hospital (Rangely) (970) 675 -5011 Hospital (Meeker) (970) 878 -5047 Poison Control (800) 332 -3073 State Patrol (970) 824 -6501 Sheriff (Rangely) (970) 675 -8311 Sheriff (Meeker) (970) 878 -5023 Care Flight (St. Mary's) (800) 332 -4923 AGENCY CONTACTS BLM (Grand Junction) 970 - 244 -3050 BLM (Meeker) 970 -878 -3800 COGCC (Denver) 303 - 894 -2100 COGCC (Rifle) 970-625-2497 CDPHE 877- 518 -5608 National Response Ctr 800- 424 -8802 Federal OSHA 800- 321 -6742 411— CO One -Call 800- 922 -1987 Pipeline Quick Reference 811 PUC (8.5 M -F) 303 -894 -2854 After Hours Pager 303 -826 -1313 Corporate HQ - OSNA On Call 24 Hours Loss Control/ Insurance Peter Duthie EHS OFFICER USA Region Jim Thatcher W (720) 876 -3822 C (720) 289 -4850 R (303) 953 -0158 SECURITY ADVISOR USA Region John Lipka W (720) 876 -3748 C (303) 807 -8974 R (303) 567 -0928 GPS Coordinates – Parachute Office Degree N: 039° 28' 29.06" Degree W: 108° 05' 16.51" MeetMe Conference Line Phone: Chairperson PIN: Access Code: North Parachute ERP Revised: Oct 20, 2008 LEAD SITE SAFETY /ENVIRONMENT Kenny Allred W 970- 285 -2635 C 435 - 260 -1669 S 877- 306 -2732 Safety On-Call 970- 210 -8755 Terry Gosney W 970- 285 -2687 C 970 - 309 -8155 S 877 - 494 -4227 Enviro On -Call 970- 319 -9173 EHS OFFICER Chris Williams W 720- 876 -5485 C 303- 888 -6978 Brant Gimmeson W 720- 876 -5030 C 303 - 819 -7323 AGENCY CONTACTS BLM (Grand Junction) 970 - 244 -3050 BLM (Meeker) 970 -878 -3800 COGCC (Denver) 303 - 894 -2100 COGCC (Rifle) 970-625-2497 CDPHE 877- 518 -5608 National Response Ctr 800- 424 -8802 Federal OSHA 800- 321 -6742 411— CO One -Call 800- 922 -1987 Pipeline Quick Reference 811 PUC (8.5 M -F) 303 -894 -2854 After Hours Pager 303 -826 -1313 Corporate HQ - OSNA On Call 24 Hours Loss Control/ Insurance Peter Duthie EHS OFFICER USA Region Jim Thatcher W (720) 876 -3822 C (720) 289 -4850 R (303) 953 -0158 SECURITY ADVISOR USA Region John Lipka W (720) 876 -3748 C (303) 807 -8974 R (303) 567 -0928 GPS Coordinates – Parachute Office Degree N: 039° 28' 29.06" Degree W: 108° 05' 16.51" MeetMe Conference Line Phone: Chairperson PIN: Access Code: North Parachute ERP Revised: Oct 20, 2008